Employers Must Start Using the New Form I-9
As of November 1, all employers are now required to use the newest, revised Form I-9 during their hiring and onboarding processes. The new Form I-9 Employment Eligibility Verification, like its previous versions, is used for all new hires when completing the employment eligibility verification process for those new employees. The revised version, dated August 1, 2023, is the only acceptable version as of November 1. While employers do not need to complete a new Form I–9 for current employees who already have a properly completed Form I-9 on file, the new version must be used for all new employees, rehires and re-verifications.
The new Form I-9 has many updates, chief among them giving many employers the flexibility to verify employment eligibility remotely, including the ability to complete the Form I-9 on iPads, iPhones and other mobile devices. For employers using E-Verify, they are now permitted to remotely examine employee’s documents via live video. While some states require E-Verify, Ohio does not, but this is a major change and convenience for employees with remote workers who utilize E-Verify voluntarily. At this link you can find a summary of the other major changes made by the U.S. Citizenship and Immigration Services on the new Form I-9.
Regardless of the changes, please ensure you are using the Form I-9 version dated 08/01/23 which can be found here.
Instructions and Spanish versions, and other guidance related to the Form I-9 process can be found here.
If you have any questions about the new version of the Form I-9 or any issues related to labor and employment law, please contact Michael Bogdan (firstname.lastname@example.org), Karen McQueen (email@example.com) or any member of the KWGD Labor and Employment Section.
NOTE: This general summary of the law should not be used to solve individual problems since slight changes in the fact situation may require a material variance in the applicable legal advice.